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NAFASI ZA AJIRA AFRICAN DEVELOPMENT BANK(AFDB)

Dar es-Salaam full time

Job description

THE POSITION:

The Short Term Staff – Operations Assistant will report to the Country Manager of the Tanzania Country Office. The assignment will be for a period of three (3) months and the incumbent will support the daily implementation of the office work program.

 

KEY FUNCTIONS:

Under the Supervision of the Country Manager, the Operations Assistant will perform the following functions:

  1. Create and maintain Country Office database, perform any task related to data entry and analysis as required, and ensure information is updated in physical and electronic filing systems (server shared Sankofa).
  2. Monitor program activities through data management in SAP, SRAS, BPPS, RRS and other systems, and ensure that information on Bank-financed projects is regularly updated.
  3. Support the Country Office and administrative staff in the preparation of planning and information documents, drawing on the information kept in the databases.
  4. Monitor acquisitions and other requests for no objection received for all projects managed by the Country Office.
  5. Contribute to the preparation of missions of project Task Managers, participate in missions, if necessary, and provide logistical support for the implementation of the program of conferences and workshops organized by the Bank in Tanzania.
  6. Contribute to the preparation of notes and activity reports, summaries of meetings and/or information notes on operations, progress made, and lessons learned, based on project reports, workshops and information contained in the Bank's database.
  7. Update data management information on SAP for all Bank-financed projects in Tanzania, including contract registration and results, in collaboration with project managers and the Country Program Officer.
  8. Establish a database to track project disbursements & procurement related requests and documents submitted to the Bank.
  9. Perform any other operational support task requested by the Country Manager and the Country Program Officer.

 

COMPETENCIES (skills, experience and knowledge):

  1. Hold a minimum of a Bachelors degree in Business Administration, Project Management, Administration or a related field.  
  2. Have a minimum of four (4) years of relevant experience including experience in the areas of project management, development of work programs and budgets, and information management.
  3. Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
  4. Excellent interpersonal and communication skills, with an ability to diplomatically interact with government and staff at all levels.
  5. Have effective analytical, data analysis, research, and problem-solving skills.
  6. Have a recognized ability to exercise good judgment in interpersonal relations at all levels, and in the handling of confidential information.
  7. Excellent organizational, administrative and time management skills.
  8. Previous experience with multilateral/bilateral development organizations is an advantage.
  9. Good written and oral skills in French or English with a good working knowledge of the other language
  10. Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP and/or other integrated document management systems is an added advantage. 

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Job Summary

Published On: Sept. 14, 2023, 9:35 a.m.

Vacancy: 1

Job Nature: full time

Location: Dar es-Salaam

Dead Line: Oct. 7, 2023

Company Detail

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2023 – 2032) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.